Voter's Edge California County Coordinator (Volunteer)
Join Voter’s Edge California:
A joint project of the League of Women Voters of California Education Fund and MapLight.
Voter’s Edge California (VEC) is the next generation of the League’s Smart Voter. It marries the League’s powerful coverage of election contests, candidates, and ballot measures with MapLight's deep expertise in campaign finance, public data, and technology.
Manage a Team in your County
County Coordinators (CoCos) are responsible for the jobs described below. CoCos may build a team of Local Coordinators (LoCos) and are responsible for managing Locos’ work. You can structure the workload to suit you and your team, and divvy it up in a variety of ways. For example, one person can do the candidate outreach and another work with computers. Or one person can send out the initial letters of invitation, another manage ballot measures, another make the follow-up calls to the candidates, etcetera.
Engage with your County’s Elections Office
Develop a working relationship with staff in your county’s elections office in order to:
- Request a version of the certified candidate list that includes candidate email addresses, phone numbers and/or postal addresses. This list is often referred to as the media list in contrast to the public list which is posted on the elections officials website; and
- Negotiate the inclusion of a form letter describing VEC to candidates who file to run for office. This letter is often included in a standard packet that elections offices provide to everyone who files to run.
Discover Sources to Keep Voters Informed
- Add extended ballot measure data to the site that may not automatically upload with the contest data from the elections office;
- Post information about candidate and elections events sponsored by your League and other community organizations, links to relevant newspaper articles, and other value added elections content; and
- Provide current “evergreen” information (registrar of voter contact info, links to local news web sites, links to city web sites, etc.).
Collaborate with your Local League(s)
- Coordinate with local Leagues to draft and approve candidate questions;
- Encourage your League leaders to publicize the VEC site in your League's territory;
- Advocate for the placement of Voter’s Edge widgets on the web sites of community organizations; and
- Mention VEC at candidate forums, Pros & Cons presentations, and in meetings of community groups.
Support your Local Candidates
- Send letters of invitation and instructions for using VEC to all candidates for office who will appear on the ballot in your League's territory. You will be provided with training, support from the Operations Team, letter templates, and sets of clear instructions for both you and candidates.
- Follow up with those candidates via phone and Email to make sure they received the invitation, know how to proceed, and to encourage them to participate in VEC.
- Check at least once a day after sending out the invitations to see if candidates have submitted information and are waiting for you to review it for approval.
- Read and determine whether the candidate submissions have met our minimum requirements and have not abused the terms of participation. These terms will be clearly documented for your ease of reference.
- Approve candidate submissions or communicate with the candidates to let them know why their material cannot be approved without modifications.
The amount of time the job takes depends on the particular election, the number of contests and candidates in your League's territory, and the candidates' responsiveness to invitations. It is hard to quantify, but other volunteers attest that the work is deeply rewarding and they are able to get most of it done in off hours at home!
Want to join us? Let your local League know you’re interested and sstone [at] lwvc.org (contact Sharon Stone).
Finance Committee Member (Volunteer)
Thank you for your interest in serving on our finance committee!
Why Should I Serve?
Serving on the finance committee can be a very rewarding experience personally and professionally.
- Your volunteer time will have a huge impact on the smooth, effective, and smart running of our organization, which in turn helps make democracy work! You can read more about the work you’ll be supporting here.
- You will learn a great deal about our organization, nonprofit finance, and the amazing people who work for and volunteer with us. It is an educational experience.
- Being part of the League is something people will admire and respect. We encourage all our volunteers to take credit for their great work on their resume and in social media. We are active on LinkedIn. For great volunteers, we have provided letters of recommendation and served as references.
- Serving on a state committee is a good stepping stone for other leadership roles in our organization, such as serving on the state board or a national committee. You’ll get to know us, we’ll get to know you, and we can serve as a reference within the organization, too!
- You will bring back your skills, experiences, and relationships to benefit your local League. With your feet in both worlds, you will be more aware of state resources and be an advocate for your local League’s needs. Having a local member working with the state is a benefit, not a loss, to the local League!
How Would I Become a Committee Member?
- Contact us to let us know you are interested. Include your name, contact information, what role you are interested in. We will follow up with you!
You are invited to include a link to your resume and the details of two references, but we can ask you for that later in the process if that is more comfortable for you. We recommend you identify references for volunteer work in the League, but if that isn't possible then professional or other volunteer references (particularly for committee work; particularly for finance) are appropriate.
Although the committee may invite observers or advisors (and if you'd like to observe a virtual meeting, that can be arranged), members must be officially voted on by the board. The process from expressing interest, being interviewed, recommendation from the finance committee to the board, and the board’s vote may take as long as 8 weeks, depending upon when the board next meets.
How Much Time Is Required?
Generally you should expect to spend 2-4 hours per month on finance committee communication, meetings, and projects. If you’d like to spend more time, our projects can expand!
Members do sometimes have to miss meetings; attendance is not mandatory for every meeting, but you must be available, prepared, and participating on a regular basis.
Members of the Committee are appointed for a two-year term, with a maximum of six consecutive years of service.
How Does The Finance Committee Meet?
The finance committee meets virtually via email, conference call, and video conferencing. It generally meets about 2 weeks before each board meeting (July, September, January, March, May) and may have additional meetings as needed. Meetings are scheduled by sending out a poll with a variety of possible dates and times, to find when everyone is available.
The role of the finance committee is primarily to provide financial oversight for the organization. Typical task areas include:
- Learn, ensure compliance with, and potentially revise all finance-related bylaws and finance policies and procedures, such as: investment policy, gift acceptance policy, reserve policy, audit policy, budget policy, and more.
- Review the financial statements of the organization n a number of situations, for example: before board meetings, before they are given to the internal Audit Committee, before they are externally audited, before they are used to prepare the tax return. They may also review them before they are included in significant grant reports or fundraising materials.
- Projects, revenue, expenses or financial risk with significant or unbudgeted financial implications are referred to the finance committee for review. Board members, staff and committees may discuss potential recommendations that they are considering.
- All finance committee meetings have minutes and may, as a committee, formally make motions to the board without a second.
- Review the budget prior to it being presented to the board. Monitor adherence to the budget.
- Work with the internal audit committee on internal financial controls, record retention and accountability.
- Work with the board to develop their financial knowledge and skills.
- Work with the Membership Training Advisors to answer local League questions, provide resources and training, and develop local League member financial knowledge and skills.